Privacy Policy

1. WHO WE ARE

1.1 “We”, “us” or “our” means TYNESO NV, with its registered office at Rekelstraat 37, 1980 Eppegem and with company number BE 0873.235.273. We act as controller for the personal data we gather through your use of our website.

1.2 This Privacy Policy is solely intended to provide you with information in relation to the processing of personal data through your use of the website. For our privacy practices in relation to our services, we refer you to the agreement as may be concluded between us or to the contact person as indicated hereunder.

1.3 Our website “tyneso.com” is owned and operated by Tyneso (BE 0873.235.273), and operated by Tyneso partners Frank and Bold (BE 0557.961.915) and by Marketing FiZZ (BE 0883.146.297). Our website is hosted by WP Engine Inc, 504 Lavaca Street Suite 1000 Austin TX 78701, United States, EU826477696 but running at Google Servers located in Belgium. For further information, we refer to article 5 of this Privacy Policy.

1.4 Your privacy is important to us, so we’ve developed this Privacy Policy that sets out how we collect, store, use, transfer and remove (“process”) the personal data that you share with us, and which rights you have. Please take a moment to read through this policy.

1.5 If you have any questions, concerns or complaints regarding this Privacy Policy or our processing of your personal data or you wish to submit a request to exercise your rights as set out in article 4, you can contact us:

(a) Via-mail: privacy@tyneso.com

(b) By post: to Tyneso NV, Rekelstraat 37, 1980 Eppegem.

1.6 This Privacy Policy was revised last on 03/11/2023.

2. HOW WE COLLECT AND USE YOUR PERSONAL DATA

2.1 Personal data is defined as any information relating to an identified or identifiable natural person. Identifiable refers to identifiers (such as name, identification number, location data, etc.), that can be used to directly or indirectly identify a natural person.

2.2 The personal data we collect, is processed for the purposes as listed hereunder:

(a) In the event you use the contact form on our website, we will use your personal data in order to reply to your query, via e-mail or telephone. Your e-mail address will also be included in our database in order to send you our newsletters and information relating events, seminars etc.

(b) In the event you register for our newsletter, your e-mail address will be used in order to send you our newsletters. In addition, we can also keep you updated about events, seminars etc. that we organize and that might be of interest to you.

(c) In the event you apply for a job via the Tyneso website, we process your personal data during the recruitment process and we add your personal data potentially to our recruitment reserve if you provide consent for it.

(d) We process your personal data for the purpose of supporting the website and enhancing your user experience, which includes ensuring the security, availability, performance, capacity and health of the website.

2.3 The following categories of personal data can be distinguished:

(a) Contact data: In the event you make use of the contact form, you will be asked to provide the following information: name, address, e-mail address, phone number, and any personal data that you choose to put in the designated blank field (please do not provide us with any sensitive information, such as health information, information pertaining to criminal convictions, or credit card/account numbers). This is information that is provided directly by you.

(b) Newsletter: If you register for our newsletter, you will be asked to provide your e-mail address. This is information provided directly by you.

(c) Usage data: We collect personal data regarding your activities on our website: IP address, device ID and type, referral source, language settings, browser type, operating system, geographical location, length of visit, page views, or information about the timing, frequency and pattern of your service use. This information may be aggregated and used to help us provide more useful information regarding the use of our website. In the event the usage data is completely anonymized (and can therefore not be traced back to you as an individual), this will not be considered personal data for the purpose of this Privacy Policy. This is personal data that is automatically collected through your use of the website.

(d) Usage data: We collect personal data regarding your activities on our website: IP address, device ID and type, referral source, language settings, browser type, operating system, geographical location, length of visit, page views, or information about the timing, frequency and pattern of your service use. This information may be aggregated and used to help us provide more useful information regarding the use of our website. In the event the usage data is completely anonymized (and can therefore not be traced back to you as an individual), this will not be considered personal data for the purpose of this Privacy Policy. This is personal data that is automatically collected through your use of the website.

2.4 The legal basis for the processing of your personal data is as follows:

(a) Contact data

If you contact us through the contact form on our website, we process your personal data in order to provide you with a response. This processing is based on our legitimate interest, namely responding correctly to your request.

(b) Newsletter:

When we send you our newsletter and/or keep you updated about events, seminars, etc., we process your personal data based on your consent.

When you apply through the application form on the website, such processing is based on our legitimate interest to carefully select candidates. We add you to our recruitment reserve only with your consent.

(d) Usage data:

The maintenance and improvement of our website and the inclusion of personal data in anonymous statistics, from which the identity of specific persons or companies cannot be determined, is based on the legitimate interests of Tyneso to continuously improve its website and services.

2.5 Your personal information you are sharing via the Tyneso website with us, will solely be processed for the purposes as set out in article 2.2.

3. RETENTION OF YOUR DATA

We will hold your personal data on our systems for the longest of the following periods: (i) as long as is necessary for the relevant activity or services; (ii) any retention period that is required by law; or (iii) the end of the period in which litigation or investigations might arise in respect of the services.

We use a range of physical, electronic and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include:

– education and training to our staff to ensure that they are aware of our privacy obligations when handling personal data;

– administrative and technical controls to restrict access to personal data;

– technological security measures;

– physical security measures, such as restricted access to our premises.

4. YOUR RIGHTS

4.1 This article lists your principal rights under data protection law. We have tried to summarize them for you in a clear and legible way.

4.2 To exercise any of your rights, please send us a written request to privacy@tyneso.com. We will respond to your request without undue delay, but in any event within one month of the receipt of the request. In the event of an extension of the term to respond or in the event we do not take action on your request, we will notify you.

The right to access

4.3 You have the right to confirmation as to whether or not we process your personal data and, in the event we do so, you have the right to access such personal data, together with certain additional information that you also find listed in this Privacy Policy.

4.4 You have the right to receive from us a copy of your personal data we have in our possession, provided that this does not adversely affect the rights and freedoms of others. The first copy will be provided free of charge, but we reserve the right to charge a reasonable fee if you request further copies.

The right to rectification

4.5 If the personal data we hold about you is inaccurate or incomplete, you have the right to have this information rectified or, taking into account the purposes of the processing, completed.

The right to erasure (right to be forgotten)

4.6 In some circumstances, you have the right to the erasure of your personal data without undue delay. Those circumstances include:

(a) The personal data are no longer needed in relation to the purposes for which they were collected or otherwise processed;

(b) You withdraw your consent, and no other lawful ground exists;

(d) The personal data have been unlawfully processed; or,

(e) Erasure is necessary for compliance with EU law or Belgian law.

4.7 There are certain exclusions to the right to erasure. Those exclusions include where processing is necessary,

(a) for exercising the right of freedom of expression and information;

(b) for compliance with a legal obligation; or,

The right to restrict processing

4.8 You have the right to restrict the processing of your personal data (meaning that the personal data may only be stored by us and may only be used for limited purposes), if:

(a) You contest the accuracy of the personal data (and only for as long as it takes to verify that accuracy);

(b) The processing is unlawful and you request restriction (as opposed to exercising the right to erasure);

(c) We no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; or,

(d) You have objected to processing, pending the verification of that objection.

4.9 In addition to our right to store your personal data, we may still otherwise process it but only:

(a) with your consent;

(b) for the establishment, exercise or defense of legal claims;

(d) for reasons of important public interest.

4.10 We will inform you before we lift the restriction of processing.

The right to data portability

4.11 To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

4.12 You also have the right to have your personal data transferred directly to another company, if this is technically possible, and/or to store your personal data for further personal use on a private device.

The right to object to processing

4.13 You have the right to object to the processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for:

(a) The performance of a task carried out in the public interest or in the exercise of any official authority vested in us;

(b) The purposes of the legitimate interests pursued by us or by a third party.

4.14 If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.

4.15 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

The right to complain to a supervisory authority

4.16 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. In Belgium, you can submit a complaint to the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussel (contact(at)apd-gba.be – https://www.gegevensbeschermingsautoriteit.be/burger/startpagina)

5. PROVIDING YOUR PERSONAL DATA TO OTHERS

5.1 In order to provide you with our website, we work with service provider to process and store your personal information. We use the following – service providers:

(a) Frank & Bold: website operator – access to the website dashboard

(b) Marketing FiZZ: access to the website dashboard

5.2 If you are a client of ours, we may provide your personal data to the suppliers we have contracted or intend to contract in order to provide you with our services. If you are a supplier of ours, we may provide your personal data to our clients for the purpose of suggesting you as a supplier or in the course of delivering the services.

5.3 We may also disclose your personal data in the event such disclosure is required or necessary in order to fulfil a legal obligation. We may also disclose personal data in order to protect your vital interests or the vital interest of another natural person.

5.4 As such, we do not disclose your personal data to the service providers listed above. We do, however, make use of social media plugins to direct you to our social media channels and to allow you to interact with our content. These social media channels is currently only LinkedIn. In the event you click such link, such social media partner may collect personal data about you and may link this information to your existing profile on such social media.

5.5 We are not responsible for the use of your personal data by such social media provider. In such case, the social media service provider will act as controller. For your information only, we have included the relevant links (these may be changed from time to time by the relevant service provider):

(a) LinkedIn: http://linkedin.com/legal/privacy-policy;

(b) Twitter: https://twitter.com/en/privacy

6. INTERNATIONAL TRANSFERS

6.1 Please note that the service providers and social media partners Tyneso appeals to manage the website may transfer your personal data to countries located outside the European Economic Area (EEA). In such cases, we will ensure that there are adequate safeguards in place (e.g., standard contractual clauses) to protect your personal data, so that they comply with legal obligations.

7. COOKIES

7.1 Our website makes use of cookies. For further information relating to our use of cookies, we refer you to our Cookie Policy.

8. AMENDMENTS TO THE PRIVACY POLICY

8.1 From time to time, we have the right to modify this Privacy Policy. You will always be able to consult the most recent version of the Privacy Policy on the Tyneso website.